The following morning, when you get to your desk, before you do anything and I mean anything, so that includes before collecting your email, making any calls, opening the post or making your first cup of coffee, do the first three things on your NOW List. No ifs, buts or excuses, just do them. When they are done schedule in the rest of the tasks in the NOW List for the rest of the day. If there is simply too much and you can’t see how to get all of the NOW List tasks done in one day, revisit the list. See if some of it can be delegated. If you can’t delegate items on the list can you delegate something else that takes up your valuable time so you can clear some space? For example you can divert your calls to a call handling service, get your emails filtered and replied to by an email service. If you have no one to perform these tasks speak to My Virtual Assistant to see how we can help you.
As more To Do items occur to you throughout the day, add them to you Standby List. If you have time to do them at the end of the day great, if not you can relax in the knowledge that they are written down and will be re-evaluated again at the end of the day.
At the end of the day take your NOW List and Standby List and go through the process again. Transfer immediately any items from your NOW List onto a new NOW List for tomorrow. Then go through your Standby List and rank the items as before. Then add the 1′s to the new NOW List, the 2′s to the new Standby List and the 3′s to a new Delegate List. Simple but very, very effective.
I’d love to hear if you find this system useful and end up calmer and more organised as a result. So try it for a week and let me know how you get on.
For more information about our services and how we can help you, don’t waste any more time, contact My Virtual Assistant today.
If you would like to use this Hints and Tips item you are free to do so providing that the following credit is included at the bottom of the text:
“Hints and Tips provided by Justine Curtis of http://www.my-va.com“