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My Virtual Assistant Limited



Blogging – Have You Discovered It Yet? 0

Posted on July 23, 2021 by Justine Curtis - My Virtual Assistant

Blogging is a great way to position yourself as an expert in your field and regularly keep in touch with your readers, whilst building an interactive relationship with them?

Have you considered blogging?

Blogs are less formal than web sites allowing you to inject your own personality into the content. The snippets of information that you post are generally shorter than articles allowing you to post regular short pieces and links to other information your readers may find useful.

And the best news? As the content is regularly updated and ‘fresh’, search engines LOVE blogs. If you want to be found in the top of the search engines, it’s the quickest, easiest and most cost effective way to get there.

At My Virtual Assistant, we provide a Blog Set Up and Management service that includes the full technical set up of your blog. We also design and brand the layout of your blog so that it is in line with your current company logo, colours and image. Once set up you can add your own content or pass that task over to us along with the management of reader comments and subscribers.

For detailed information about the latest pricing, services and packages available, please download our latest virtual assistant information pack here

Who Is Finding Your Next Prospect? 0

Posted on July 16, 2021 by Justine Curtis - My Virtual Assistant

At My Virtual Assistant, we often find that when we begin to work with a new client, they often don’t realise the full extent of the services we can provide. In this series we will look at some of the common tasks you can outsource to your Virtual Assistant that you may not have even considered.

Sales and Prospect Leads

You need to be spending your time meeting prospects and servicing existing customers, but did you know that a Virtual Assistant can find you new leads? We can find and research individuals and companies, via organisations, blogs, websites and forums.  We can prepare reports and briefs to help you determine who to contact next. With the right information in hand you can focus on developing new business relationships instead of having to spend time researching.

For more information about our services and how we can help you, don’t waste any more time, Contact Us today.

The Magic of Thinking Big! 0

Posted on July 09, 2021 by Justine Curtis - My Virtual Assistant

When you are in the setting up stages of your business, don’t forget to set everything up as though you were a large company. For example, set up various email address for different uses and don’t have all email coming to one address. You can have ‘yourname’, ‘enquiries’, ‘customer service’, ‘quotations’, etc. In the short term you can collect them all by diverting the emails to one central address, but later on when you want to set up an auto responder for a particular query, or send the handling of certain enquiries to your VA or employee, you will have already segregated the emails.

For more information about our services and how we can help you, don’t waste any more time, contact My Virtual Assistant today.

If you would like to use this Hints and Tips item you are free to do so providing that the following credit is included at the bottom of the text:“Hints and Tips provided by Justine Curtis of http://www.my-va.com

Use Commute Time to Write A Newsletter, Blog or Brainstorm 0

Posted on July 02, 2021 by Justine Curtis - My Virtual Assistant

Do you find that when you have a little ‘head space’ whilst driving or traveling on trains or planes you suddenly feel inspired? The idea for that article suddenly pops into your head or you feel stimulated enough to put together that email newsletter you’ve been meaning to send out?

Well there’s not much you can do to put pen to paper while you are driving or crammed into the 07:45 to Waterloo, so what can you do?

Most mobile phones these days have a recording facility so why not record what you want to say, just as you would have done years ago into a Dictaphone. You wont even feel like an idiot chatting away to yourself as people will just assume you are on a call on your mobile telephone.

You can then send the recorded file to your virtual assistant who can transcribe it into your article, newsletter or even your next training course or ebook. Imagine how much you could achieve on your next journey.

For more information about our services and how we can help you, don’t waste any more time, contact My Virtual Assistant today.

If you would like to use this Hints and Tips item you are free to do so providing that the following credit is included at the bottom of the text:

“Hints and Tips provided by Justine Curtis of https://my-virtualassistant.co.uk/

Use An Effective Diary System 0

Posted on June 25, 2021 by Justine Curtis - My Virtual Assistant

Do you ever forget birthdays or anniversaries or leave it far to late to purchase an appropriate gift? Ever miss the school play or sports day because you’ve double booked it with a work event you cant extricate yourself from so late in the day. Do you find yourself dashing from one end of town to the other to get to your next appointment, only to charge back to where you started from to get to the next one?

Do you think you might need to review how you handle your diary?

Do away with multiple calendars and dairies and use one diary for everything including business and personal appointments, birthdays, etc. An electronic diary works best because your virtual assistant can also update it so it is always current. You can access an electronic diary with any computer or if you are out and about using your mobile phone.

Why not give your virtual assistant instructions to alert you of any up coming birthdays or anniversaries so you have plenty of time to find an appropriate gift, or better still, let your virtual assistant research and purchase the perfect gift on your behalf and have it wrapped and delivered for you. Why not ask them to schedule your appointments for you so they can be effectively managed to save you time, stress and travel costs. While they are managing your diary, why not also ask you VA to arrange all the associated travel arrangements and hotel and restaurant bookings?

Now wouldn’t that make you feel a little less stressed and a lot more organised?

For more information about our services and how we can help you, don’t waste any more time, contact My Virtual Assistant today.

If you would like to use this Hints and Tips item you are free to do so providing that the following credit is included at the bottom of the text:

“Hints and Tips provided by Justine Curtis of http://www.my-va.com

Carry A Notebook Everywhere 0

Posted on June 18, 2021 by Justine Curtis - My Virtual Assistant

Are you one of those people who wakes in the middle of the night in a cold sweat because you have just remembered something you simply must not forget to do tomorrow? Then when you wake you’ve forgotten it again.

Do you have your best ideas and come up with your best solutions to niggling problems when you have a bit of head space while you are commuting on a train or out for a stroll in the fresh air?

Do you suddenly remember a call you need to make only to forget again the next time you are sat by the telephone?

Get a notebook and carry it everywhere. A small, pocket sized one is all you need. Then when the thought hits you, you can write it down and relax, happy that the moment of enlightenment will not be forgotten. You can then forget about it until you are back at home or in your office where you can add what ever it was to your to-do list.

For more information about our services and how we can help you, don’t waste any more time, contact My Virtual Assistant today.

If you would like to use this Hints and Tips item you are free to do so providing that the following credit is included at the bottom of the text:

“Hints and Tips provided by Justine Curtis of https://my-va.com

Organise Your To Do List 0

Posted on June 11, 2021 by Justine Curtis - My Virtual Assistant

We all have a To Do list as long as our arm, any many of us have to steel ourselves to look at it as a whole mile long list of what we have to do can seem overwhelming to say the least. Try this practice for a week and see if you find you actually get more done and feel less like your drowning in a whole heap of stuff to do.

At the end of the working day have a good look at your To Do list and rate everything on it between 1 and 4. Only mark items with a 1 if they are those that absolutely must be done within the next 24 hours or the sky will fall down, the seas will boil (you get the picture). Items marked with a 2 are those that absolutely must be done, but not necessarily within the next 24 hours, they could perhaps wait one more day. Items marked with a 3 are those that you could actually delegate to someone else. If you work with My Virtual Assistant that could be us and it could perhaps be tasks like getting your accounts in order, writing that sales letter, setting up or writing articles for your blog or putting together that Customer Relationship Management system. Items marked with a 4 are those which could actually fall off the bottom of the list and no-one would really notice. Cross them out now and let it go, there are only so many hours in the day.

Ok, so now you have a long list with lots of items with rankings of between 1 and 4. Transfer all the items ranked 1 to a new list that we’ll call the ‘NOW List’. Write them down in order of priority with those at the top being the most important. Next transfer all of the items marked 2 to a new list we’ll call the ‘Standby List’. Next make a ‘Delegate List’ and put on it everything marked 3 that you can get someone else to do, then delegate it! Send it to My Virtual Assistant, your secretary or whomever you have to delegate to. All items marked 4 can now be consigned to the bin.

Now tidy your desk and forget it for the evening.

The following morning, when you get to your desk, before you do anything and I mean anything, so that includes before collecting your email, making any calls, opening the post or making your first cup of coffee, do the first three things on your NOW List. No ifs, buts or excuses, just do them. When they are done schedule in the rest of the tasks in the NOW List for the rest of the day. If there is simply too much and you cant see how to get all of the NOW List tasks done in one day, revisit the list. See if some of it can be delegated. If you can’t delegate items on the list can you delegate something else that takes up your valuable time so you can clear some space. For example you can divert your calls to a call handling service, get your emails filtered and replied to by an email service. If you have no one to perform these tasks speak to My Virtual Assistant to see how we can help you.

As more To Do items occur to you throughout the day, add them to you Standby List. If you have time to do them at the end of the day great, if not you can relax in the knowledge that they are written down and will be re-evaluated again at the end of the day.

At the end of the day take your NOW List and Standby List and go through the process again. Transfer immediately any items from your NOW List onto a new NOW List for tomorrow. Then go through your Standby List and rank the items as before. Then add the 1’s to the new NOW List, the 2’s to the new Standby List and the 3’s to a new Delegate List. Simple but very, very effective.

I’d love to hear if you find this system useful and end up calmer and more organised as a result. So try it for a week and let me know how you get on.

For more information about our services and how we can help you, don’t waste any more time, contact My Virtual Assistant today.

If you would like to use this Hints and Tips item you are free to do so providing that the following credit is included at the bottom of the text:

“Hints and Tips provided by Justine Curtis of https://www.my-va.com

Email Addiction – Are You Guilty? 0

Posted on June 03, 2021 by Justine Curtis - My Virtual Assistant

Limit the amount of time you spend checking email and switch off email alerts. If you are constantly checking your inbox or are responding immediately to email alerts you could be wasting hours every week, not to mention finding it very difficult to concentrate. Limit email checking to 2 to 3 times a day and stick to it. Your email will still be answered within a reasonable time but you will be able to concentrate on more involved projects without constant distractions or interruptions.

Alternatively, let us handle and filter your email for you. We can pick up your email on your behalf, filter out the junk and spam, answer requests for information as you instruct us and only forward you the handful of messages you actually need to deal with yourself. How many hours would that free up each week to work on the more important things?

For more information about our services and how we can help you, don’t waste any more time, contact My Virtual Assistant today.

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If you would like to reproduce these Hints and Tips item you are free to do so providing that the following credit is included at the bottom of the text:
“Hints and Tips provided by Justine Curtis of https://www.my-va.com

Events and Travel Planning – Meetings 0

Posted on January 07, 2011 by Justine Curtis - My Virtual Assistant

Important meetings have the potential to make or break your company, so why not make sure they are planned flawlessly? At My Virtual Assistant we can research venues, make reservations, schedule the appointment with participants, and even follow up a few days ahead of time to make sure your plans are all set.

Let us take care of the details so you can focus on accomplishing your goals at your meetings.

For more information about our services and how we can help you, don’t waste any more time, Contact My Virtual Assistant today.

Stay subscribed for all the latest time and money saving tips to make and your business more efficient!

If you would like to use this Hints and Tips item you are free to do so providing that the following credit is included at the bottom of the text:
“Hints and Tips provided by Justine Curtis of http://www.my-va.com

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