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My Virtual Assistant Limited



How Up-To-Date Is Your Web Site? 0

Posted on October 15, 2021 by Justine Curtis - My Virtual Assistant

You know how it is, you spend a small fortune and a large amount of effort getting your web site up and running only for the information to become obsolete faster than you can say ‘the web site needs updating’. So you go back to the original designer who wants another small fortune for updating a few lines of text and the odd graphic, or as often happens, the designer is far too busy working on larger and more profitable projects to be concerned with making yours a priority, or worst of all, the designer has disappeared never to be seen again…

Updating your web site is actually quite straight forward, with a piece of software and your login details, your web site can be updated in minutes without any input from designers which mean that you can have up-to-date information available at all times. Now doesn’t that sound easier?

At My Virtual Assistant, we provide a Web Site Updating and Maintenance service that means you can give your web site a one-off overhaul to bring it up to date and then if appropriate let us update it regularly with new content so that your latest information is always available to your clients and prospects.

For detailed information about the latest pricing, services and packages available, please fill in your email address in the form on the top right and we will send you a link to download our latest information pack.

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If you would like to use this Hints and Tips item you are free to do so providing that the following credit is included at the bottom of the text:
“Hints and Tips provided by Justine Curtis of http://www.my-va.com

Are You A Bit of a Talker? 0

Posted on October 01, 2021 by Justine Curtis - My Virtual Assistant

Are you one of those people who has a huge amount of information to give about your particular area of interest, and could talk and talk endlessly and passionately about your subject? Have you ever thought about imparting that knowledge through a tele-class or webinar?

Running a tele-class or webinar is a great way to leverage your time as you are instantly talking one to many, instead of one to one. You can impart your knowledge to large groups of people all over the world and all from the comfort of your own office. All your listeners need to do is dial in to listen to you from their own homes or offices without all the hassle or additional costs of travelling to a venue, hotel bills, child care arrangements, etc.

At My Virtual Assistant, we provide a Teleclass Set Up service that includes the set up an email template so you can alert your existing mailing list, a mini web site including a sales/registration page and a thank you page to thank them for signing up. We will also set up payment processing through PayPal or your existing shopping cart, email the attendees the call dial-in details, set up the conference call and record it, upload the recording of the call and send all participants a link to the recording once the call has taken place.

For detailed information about the latest pricing, services and packages available, please click here and download our latest information pack.

Data Entry – Website Registration and Form Filling 1

Posted on September 24, 2021 by Justine Curtis - My Virtual Assistant

Do you have any idea how many hours a week you spend filling in forms? It can be online with web sites that require you to register to access certain articles and information, to sign up for newsletters, or post your contact information for other visitors to see, or offline with application forms, etc. All of this form filling can be a tedious process so compose a list of web sites or companies you wish to register with and allow a VA to take care of the rest.

For more information about our services and how we can help you, don’t waste any more time, Contact Us today.

Is There A Budding Author In You? 0

Posted on September 17, 2021 by Justine Curtis - My Virtual Assistant

Have you ever thought that you know more than enough about your particular business expertise to write a book about it? Or have you written articles or newsletters on a particular topic and thought that if only there were enough hours in the day, it could all be pulled together into an ebook or downloadable information product. Do you have a printed brochure or information pack that if reformatted, could be delivered online at the click of a mouse?

If you have lots of information you want to get across but don’t know how to get it quickly, easily and cost effectively to your potential readers, how about an ebook or information product?

At My Virtual Assistant, we provide an Ebook and Info Product Support service that includes the collatation all your information, the design and content layout and proof reading and editing. We will then design and add a cover to the finished document, format it so it can be an online, downloadable product, and include a product image so you can advertise it on your web site.

For detailed information about the latest pricing, services and packages available, please click here and download our latest information pack.

Who Is Finding Your Next Prospect? 0

Posted on July 16, 2021 by Justine Curtis - My Virtual Assistant

At My Virtual Assistant, we often find that when we begin to work with a new client, they often don’t realise the full extent of the services we can provide. In this series we will look at some of the common tasks you can outsource to your Virtual Assistant that you may not have even considered.

Sales and Prospect Leads

You need to be spending your time meeting prospects and servicing existing customers, but did you know that a Virtual Assistant can find you new leads? We can find and research individuals and companies, via organisations, blogs, websites and forums.  We can prepare reports and briefs to help you determine who to contact next. With the right information in hand you can focus on developing new business relationships instead of having to spend time researching.

For more information about our services and how we can help you, don’t waste any more time, Contact Us today.

Organise Your To Do List 0

Posted on June 11, 2021 by Justine Curtis - My Virtual Assistant

We all have a To Do list as long as our arm, any many of us have to steel ourselves to look at it as a whole mile long list of what we have to do can seem overwhelming to say the least. Try this practice for a week and see if you find you actually get more done and feel less like your drowning in a whole heap of stuff to do.

At the end of the working day have a good look at your To Do list and rate everything on it between 1 and 4. Only mark items with a 1 if they are those that absolutely must be done within the next 24 hours or the sky will fall down, the seas will boil (you get the picture). Items marked with a 2 are those that absolutely must be done, but not necessarily within the next 24 hours, they could perhaps wait one more day. Items marked with a 3 are those that you could actually delegate to someone else. If you work with My Virtual Assistant that could be us and it could perhaps be tasks like getting your accounts in order, writing that sales letter, setting up or writing articles for your blog or putting together that Customer Relationship Management system. Items marked with a 4 are those which could actually fall off the bottom of the list and no-one would really notice. Cross them out now and let it go, there are only so many hours in the day.

Ok, so now you have a long list with lots of items with rankings of between 1 and 4. Transfer all the items ranked 1 to a new list that we’ll call the ‘NOW List’. Write them down in order of priority with those at the top being the most important. Next transfer all of the items marked 2 to a new list we’ll call the ‘Standby List’. Next make a ‘Delegate List’ and put on it everything marked 3 that you can get someone else to do, then delegate it! Send it to My Virtual Assistant, your secretary or whomever you have to delegate to. All items marked 4 can now be consigned to the bin.

Now tidy your desk and forget it for the evening.

The following morning, when you get to your desk, before you do anything and I mean anything, so that includes before collecting your email, making any calls, opening the post or making your first cup of coffee, do the first three things on your NOW List. No ifs, buts or excuses, just do them. When they are done schedule in the rest of the tasks in the NOW List for the rest of the day. If there is simply too much and you cant see how to get all of the NOW List tasks done in one day, revisit the list. See if some of it can be delegated. If you can’t delegate items on the list can you delegate something else that takes up your valuable time so you can clear some space. For example you can divert your calls to a call handling service, get your emails filtered and replied to by an email service. If you have no one to perform these tasks speak to My Virtual Assistant to see how we can help you.

As more To Do items occur to you throughout the day, add them to you Standby List. If you have time to do them at the end of the day great, if not you can relax in the knowledge that they are written down and will be re-evaluated again at the end of the day.

At the end of the day take your NOW List and Standby List and go through the process again. Transfer immediately any items from your NOW List onto a new NOW List for tomorrow. Then go through your Standby List and rank the items as before. Then add the 1’s to the new NOW List, the 2’s to the new Standby List and the 3’s to a new Delegate List. Simple but very, very effective.

I’d love to hear if you find this system useful and end up calmer and more organised as a result. So try it for a week and let me know how you get on.

For more information about our services and how we can help you, don’t waste any more time, contact My Virtual Assistant today.

If you would like to use this Hints and Tips item you are free to do so providing that the following credit is included at the bottom of the text:

“Hints and Tips provided by Justine Curtis of https://www.my-va.com

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