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Organise Your To Do List 0

Posted on June 11, 2021 by Justine Curtis - My Virtual Assistant

We all have a To Do list as long as our arm, any many of us have to steel ourselves to look at it as a whole mile long list of what we have to do can seem overwhelming to say the least. Try this practice for a week and see if you find you actually get more done and feel less like your drowning in a whole heap of stuff to do.

At the end of the working day have a good look at your To Do list and rate everything on it between 1 and 4. Only mark items with a 1 if they are those that absolutely must be done within the next 24 hours or the sky will fall down, the seas will boil (you get the picture). Items marked with a 2 are those that absolutely must be done, but not necessarily within the next 24 hours, they could perhaps wait one more day. Items marked with a 3 are those that you could actually delegate to someone else. If you work with My Virtual Assistant that could be us and it could perhaps be tasks like getting your accounts in order, writing that sales letter, setting up or writing articles for your blog or putting together that Customer Relationship Management system. Items marked with a 4 are those which could actually fall off the bottom of the list and no-one would really notice. Cross them out now and let it go, there are only so many hours in the day.

Ok, so now you have a long list with lots of items with rankings of between 1 and 4. Transfer all the items ranked 1 to a new list that we’ll call the ‘NOW List’. Write them down in order of priority with those at the top being the most important. Next transfer all of the items marked 2 to a new list we’ll call the ‘Standby List’. Next make a ‘Delegate List’ and put on it everything marked 3 that you can get someone else to do, then delegate it! Send it to My Virtual Assistant, your secretary or whomever you have to delegate to. All items marked 4 can now be consigned to the bin.

Now tidy your desk and forget it for the evening.

The following morning, when you get to your desk, before you do anything and I mean anything, so that includes before collecting your email, making any calls, opening the post or making your first cup of coffee, do the first three things on your NOW List. No ifs, buts or excuses, just do them. When they are done schedule in the rest of the tasks in the NOW List for the rest of the day. If there is simply too much and you cant see how to get all of the NOW List tasks done in one day, revisit the list. See if some of it can be delegated. If you can’t delegate items on the list can you delegate something else that takes up your valuable time so you can clear some space. For example you can divert your calls to a call handling service, get your emails filtered and replied to by an email service. If you have no one to perform these tasks speak to My Virtual Assistant to see how we can help you.

As more To Do items occur to you throughout the day, add them to you Standby List. If you have time to do them at the end of the day great, if not you can relax in the knowledge that they are written down and will be re-evaluated again at the end of the day.

At the end of the day take your NOW List and Standby List and go through the process again. Transfer immediately any items from your NOW List onto a new NOW List for tomorrow. Then go through your Standby List and rank the items as before. Then add the 1’s to the new NOW List, the 2’s to the new Standby List and the 3’s to a new Delegate List. Simple but very, very effective.

I’d love to hear if you find this system useful and end up calmer and more organised as a result. So try it for a week and let me know how you get on.

For more information about our services and how we can help you, don’t waste any more time, contact My Virtual Assistant today.

If you would like to use this Hints and Tips item you are free to do so providing that the following credit is included at the bottom of the text:

“Hints and Tips provided by Justine Curtis of https://www.my-va.com

Email Addiction – Are You Guilty? 0

Posted on June 03, 2021 by Justine Curtis - My Virtual Assistant

Limit the amount of time you spend checking email and switch off email alerts. If you are constantly checking your inbox or are responding immediately to email alerts you could be wasting hours every week, not to mention finding it very difficult to concentrate. Limit email checking to 2 to 3 times a day and stick to it. Your email will still be answered within a reasonable time but you will be able to concentrate on more involved projects without constant distractions or interruptions.

Alternatively, let us handle and filter your email for you. We can pick up your email on your behalf, filter out the junk and spam, answer requests for information as you instruct us and only forward you the handful of messages you actually need to deal with yourself. How many hours would that free up each week to work on the more important things?

For more information about our services and how we can help you, don’t waste any more time, contact My Virtual Assistant today.

Stay subscribed for all the latest time and money saving tips to make and your business more efficient!

If you would like to reproduce these Hints and Tips item you are free to do so providing that the following credit is included at the bottom of the text:
“Hints and Tips provided by Justine Curtis of https://www.my-va.com

The Final 3 Tips to Build Your Newsletter Subscriber List 0

Posted on September 01, 2017 by Justine Curtis - My Virtual Assistant

1. Ask telephone callers if you can add them to your newsletter list. If they have enquired about any of your products or services, they are a prospect and won’t mind your keeping in touch in this unobtrusive way.

2. Collect business cards and email each one asking for permission to add them to your newsletter list. Do not add them directly without permission as this will not win you many friends!

3. Host back copies of your newsletter on your web site as an archive. At the foot of each article, include a link to your sign up page with a message to ‘sign up to our newsletter for more articles like these’.

For more tips visit: https://my-virtualassistant.co.uk/my-virtual-assistant-news/hints-and-tips-ezine-archive/articles/15-tips-to-build-your-newsletter-subscriber-list/

Another 3 Tips to Build Your Newsletter Subscriber List 0

Posted on August 27, 2017 by Justine Curtis - My Virtual Assistant

1.Consider a popup window which appears when a visitor leaves your web site. Ask for their email address so you can keep in touch – make sure it links to information telling them about your privacy policy, how to opt out and how often you will contact them.

2. Include a Forward to a Friend link in your newsletters so that your readers can forward an article to a friend that may find it interesting. For this reason, also include a link to your sign up page in each emailed newsletter.

3. Offer email only discounts and tell visitors to your site that you do so. If they are interested in your services, they’ll sign up in the hope of getting a discount.

For more tips visit: https://my-virtualassistant.co.uk/my-virtual-assistant-news/hints-and-tips-ezine-archive/articles/15-tips-to-build-your-newsletter-subscriber-list/

3 More Tips to Build Your Newsletter Subscriber List 0

Posted on August 25, 2017 by Justine Curtis - My Virtual Assistant

1. Join your local Chamber of Commerce and email the member list (if it’s opt-in) about your services with a link to sign up to your newsletter. Again, don’t just add everyone to your newsletter list but introduce yourself by email and ask if they would like to subscribe.

2. Run a joint venture with a complimentary business. Chose a business that provides services to a similar target market, for example small businesses. Include a link in your newsletter for readers to opt into the other businesses list, in exchange for their running an opt in for your newsletter on theirs.

3. It’s simple but very effective, include an opt in form on every page of your web site. It’s also worth checking your web statistics to see where people leave your web site. Check the last page they view before they leave and make sure there is a note asking them to sign up for your newsletter at the bottom of this page.

For more tips visit: https://my-virtualassistant.co.uk/my-virtual-assistant-news/hints-and-tips-ezine-archive/articles/15-tips-to-build-your-newsletter-subscriber-list/

3 Tips to Build Your Newsletter Subscriber List 0

Posted on August 20, 2017 by Justine Curtis - My Virtual Assistant

We all need to fill our marketing funnel with the contact details of potential clients and referrers of our business services. The following article gives you some ideas about how to collect contact details, and in particular email addresses, so that you can begin to build relationships with your prospects.

1. Put an offer on the back of your business card to get people to sign up for your newsletter. For example, “Visit www.my-va.com to download 25 Things You Can Delegate Today”. When they land on your page, ask for their email address in order to receive the free report.

2.  Include a newsletter sign up link in the signature of all your outgoing emails. You can include this in a PS at the bottom of your email after your name and before your contact details.

3.  Send an opt-in email to everyone in your address book asking them to sign up for your newsletter. Make sure you don’t just include everyone in your contacts list in your newsletter list, ask their permission first.

For more tips  visit: https://my-virtualassistant.co.uk/my-virtual-assistant-news/hints-and-tips-ezine-archive/articles/15-tips-to-build-your-newsletter-subscriber-list/

Effective Email Marketing – Part 9 0

Posted on August 18, 2017 by Justine Curtis - My Virtual Assistant

Make Unsubscribing Easy

If someone wants to leave your mailing list, there is no point trying to hold on to them; they have already made the decision not to buy from you. To give one last professional impression of your business, you can at least make unsubscribing from your list easy and straightforward. It is ethical to include an unsubscribe link in all your ezines, and this should link to an automated system that will remove them quickly and painlessly. Wish them farewell and get on with providing quality content to those who do want to receive it.

Click here for more tips: https://my-virtualassistant.co.uk/my-virtual-assistant-news/hints-and-tips-ezine-archive/articles/top-ezine-housekeeping-rules/

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Effective Email Marketing – Part 8 0

Posted on August 13, 2017 by Justine Curtis - My Virtual Assistant

Tell Your Readers What To Do

So, do you want them to go to your website to read the rest of the articles, or download something for free? Do you want them to purchase a product or service? If so, give them a reason to do it now rather than later, and provide a link to click, so they can buy it now. If you do not tell them what to do next, they will not do anything apart from read your ezine and delete it. Tell them what to do, and, provided that they are interested, they will do it.

Click here for more tips: https://my-virtualassistant.co.uk/my-virtual-assistant-news/hints-and-tips-ezine-archive/articles/top-ezine-housekeeping-rules/

 

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Effective Email Marketing – Part 7 0

Posted on August 11, 2017 by Justine Curtis - My Virtual Assistant

Invite Interaction

Do not forget to ask your readers for their comments, questions or future topics they would like to see covered. The whole point of writing an ezine or newsletter is to build a relationship with your prospects and invite further interaction. You want them to take the next step by picking up the telephone or sending you an email. Make it clear that not only is this an acceptable way of contacting you, but the best way.

Click here for more tips: https://my-virtualassistant.co.uk/my-virtual-assistant-news/hints-and-tips-ezine-archive/articles/top-ezine-housekeeping-rules/

Effective Email Marketing – Part 6 0

Posted on August 06, 2017 by Justine Curtis - My Virtual Assistant

Send Useful Information

One of marketing’s basic rules is to know your target market well. Know their interests and things about which they like to be kept informed. If you come across information that you feel would be useful to your target audience, add it to your ezine (crediting the author or source, of course). The more useful the information you provide, the more likely your readers are to stay subscribed.

Click here for more tips: https://my-virtualassistant.co.uk/my-virtual-assistant-news/hints-and-tips-ezine-archive/articles/top-ezine-housekeeping-rules/

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